Can the labor management manual be created electronically?

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Reply:

According to Clause 1, Article 12 of the 2019 Labor Code, employers are responsible for establishing, updating, managing, and using a labor management register in paper or electronic form and presenting it when requested by competent state agencies.

Based on Article 3 of Decree 145/2020/ND-CP, the establishment, updating, management, and use of management logs are governed by this regulation.laborIt is regulated as follows:

1. Within 30 days of commencing operations, the employer must establish a labor management register at the location of its head office, branch, or representative office.

Employers who fail to maintain employee records may be fined. (Illustrative image: DT)

2. The labor management register must be created in paper or electronic form, but must ensure that it includes basic information about the employee, including:

- Full name;

- Gender;

- Date of birth;

- Nationality;

- Place of residence;

- Citizen ID card number or National ID card number or Passport number;

- Technical expertise;

- Level of vocational skills;

- Job position;

- Type of employment contract;

- Start date of work;

- Participate in social insurance;

- Salary;

- Promotion and salary increase;

- Number of days off per year;

- Number of overtime hours;

- Vocational training, education, professional development, and upgrading of vocational skills;

- Work discipline, material responsibility;

- Workplace accidents and occupational diseases;

- The date and reason for termination of the employment contract.

3. Regarding the Labor Management Manual, the employer is responsible for:

- Display and update the information stipulated in Clause 2 of this Article from the date the employee begins work;

- Manage, use, and present the labor management register to the labor management agency and other relevant agencies upon request, in accordance with the law.

Penalties: For employers who fail to maintain a labor management register; or who fail to maintain a labor management register.not on timeFailure to ensure compliance with basic legal requirements; failure to record and enter complete information about employees into the labor management logbook when the labor contract is in effect; and failure to update information in the labor management logbook when changes occur will result in administrative penalties for labor management violations as prescribed by law.