Using e-government software in Quynh Luu

(Baonghean.vn) - Quynh Luu is one of two districts selected by the Provincial People's Committee to pilot the implementation of the HCM Egov Framework 2.0 e-government core software. After 6 months of implementation, the effectiveness of the software has been shown to be very practical in management and operation from the district Party Committee and government to the grassroots level, contributing to promoting administrative reform.

Immediately after the plan to deploy the provincial software, Quynh Luu district had nearly 400 leaders, cadres, civil servants of the district along with hundreds of leaders and professional departments of 33 communes and towns trained by the Department of Information and Communications on installation and usage and officially put into operation on January 4, 2016.

The deployment of the HCM e-government core software Egov Framework 2.0 has helped staff of specialized departments in Quynh Luu district control information content.

According to the district's regulations, each individual is given an account and logs into the software at least twice a day to handle assigned tasks and is fully responsible for the content of that information. With the software's features, there are full specific items such as: incoming and outgoing documents, directive document numbers, lookup, work records, emails, statistics... creating favorable conditions for individuals to handle work in the most convenient and fastest way. From there, gradually change the habit of using paper documents to electronic documents among cadres and civil servants.

HCM Egov Framework e-government core software interface.

Ms. Nguyen Thi Huong - Deputy Chief of Office of People's Council and People's Committee of Quynh Luu district said: "The software's operations of entering and processing documents are very simple and easy to understand, so it is very convenient for individuals to perform their duties and responsibilities. In addition, the ability to integrate digital signatures into the system helps save time, costs and can be done anytime, anywhere."

In particular, with the convenient features of the software, leaders can grasp and manage work at the unit via mobile phones with Internet connection; individuals in charge of their work, responsibilities and tasks as well as handle documents promptly when absent from the office.

All information content is controlled, operated and processed over the phone.

Mr. Ho Anh Thang - Head of the District Finance and Planning Department said that using the core software of the e-government to process incoming and outgoing documents is very convenient, reducing costs and effort. Previously, to send documents to departments, branches, districts and communes and towns, it cost from 1.5 million to 2 million VND/month.

Now using this software, with just one click, the system will automatically transfer the document to the address to be sent, thereby processing information quickly, avoiding the loss of documents and papers, and helping the clerical department to count how many documents arrive during the day to view and process.

However, this software still has some limitations such as: Heads of departments, divisions, and branches can assign tasks to deputy heads, but deputy heads cannot assign tasks to employees, making it difficult to manage and use the software. Work content cannot be sent freely but must be sent through the general management system; if you want to send documents, go to the exchange section, but the system does not notify, so it is difficult to know the work to handle.

Viet Hung