What documents and files does an organization using land need to prepare when applying for its first land ownership certificate?

Reply:Based on Sub-section 6, Section B, Part II of the List of Administrative Procedures issued with Decision No. 3380/QD-BTNMT dated June 28, 2025, of the Ministry of Natural Resources and Environment (effective from August 25, 2025), the procedure "Registration of land and assets attached to land, issuance of Certificates of Land Use Rights and Ownership of Assets Attached to Land for the first time for organizations currently using land" is stipulated.

Accordingly, the file includes:

Application for registration of land and assets attached to the land.

Diagram or extract of the cadastral map, land parcel survey map (if available).

Report on the review of the current land use status according to Form No. 15d issued together with Decree 151/2025/ND-CP.

Decisions or documents on land allocation, allocation of land and buildings, and national defense and security facilities approved by competent authorities (applicable to military units, police units, public service units under the Ministry of National Defense, Ministry of Public Security; state-owned enterprises assigned to manage).

Documentation regarding legal representation, in case the procedure is carried out through a representative.

A joint agreement can be issued for a single certificate if multiple organizations share the same right to use or own the certificate.

Documents proving fulfillment of financial obligations or documents regarding exemption or reduction of financial obligations (if any).

Design documents or construction acceptance certificates as prescribed by construction law, in the case of certifying ownership of construction works on agricultural land.

Therefore, from August 25, 2025, organizations applying for their first land ownership certificate must prepare all eight types of documents mentioned above for consideration and processing by the competent authority.
As can be seen, compared to before, the new regulations are more detailed and stringent. Organizations applying for land ownership certificates for the first time will no longer have to worry about their applications being rejected due to missing documents, as the list of required documents has been clearly defined. A notable point is that this time the State requires a report on the current land status and the submission of additional design and construction acceptance documents (if any), making the issuance of land ownership certificates more transparent and accurate.