How is the business trip allowance applied?

Regulations on payment of fixed expenses for car use when on business trips, fixed expenses for self-funded means of transport for business trips, fixed business trip expenses according to Circular No. 40/2017/TT-BTC of the Ministry of Finance (effective from July 1, 2017), clearly stipulate:

For leadership positionshave the standard for using cars when going on business trips according to the regulations of the Prime Minister and voluntarily register to implement the fixed cost for using cars when going on business trips: The payment level for fixed cost for using cars when going on business trips is implemented according to the regulations in Circular No. 159/2015/TT-BTC dated October 15, 2015 of the Ministry of Finance guiding a number of Articles of Decision No. 32/2015/QD-TTg dated August 4, 2015 of the Prime Minister stipulating standards, norms and regimes for managing and using cars in state agencies, public service units, and one-member limited liability companies with 100% charter capital held by the State;

For officials, civil servants and public employeesThere is no standard for arranging a car when going on business trips, but if the business trip is 10 km or more from the agency headquarters (for communes in difficult socio-economic areas, especially difficult areas according to the Prime Minister's Decisions) and 15 km or more (for the remaining communes) and the person uses his/her own personal vehicle, he/she will be paid a fixed amount of money for self-sufficient transportation equal to 0.2 liters of gasoline/km calculated according to the administrative boundary distance and gasoline price at the time of the business trip and is stipulated in the internal spending regulations of the unit.

In addition, the accommodation allowance to pay for business travelers is 200,000 VND/day.

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In case of a one-day business trip (going and returning within the same day), the head of the agency or unit decides on the accommodation allowance based on the following criteria: Based on the actual number of hours spent on the business trip during the day, the time spent working outside of office hours (including time spent on the road), the distance traveled for the business trip and is specified in the internal spending regulations of the agency or unit.

Cadres, civil servants, public employees and workers on the mainland who are sent on business trips to perform duties at sea or on islands are entitled to a residence allowance of VND 250,000/person/actual day at sea or on islands (applicable to both working days at sea or on islands and days of travel to and from sea or on islands). In the case of some specific sectors that have been prescribed by competent authorities on the allowance regime when going on business trips at sea or on islands, the highest prescribed regime (residence allowance or allowance) can be chosen to pay the person on business trips.

Circular 40 also specifically stipulates if business trip expenses are paid in lump sum form:Leaders at the Ministerial, Deputy Ministerial level and leaders with position allowance coefficient from 1.25 or higher, the fixed allowance is 1,000,000 VND/day/person, regardless of the place of work.

For the remaining cadres, civil servants, public employees and workers: When going on business trips in districts and cities under centrally run cities and cities that are type I urban areas of provinces, the allowance is 450,000 VND/day/person; When going on business trips in districts and towns under centrally run cities, in remaining towns and cities of provinces, the allowance is 350,000 VND/day/person; When going on business trips in the remaining regions, the allowance is 300,000 VND/day/person.

In case the business traveler does not receive payment in the form of a lump sum, he/she will be paid according to the actual room rental price (with invoices and legal documents as prescribed by law) approved by the head of the agency or unit according to the following room rental standards: For Ministerial-level leaders and equivalent positions, the room rental price is 2,500,000 VND/day/room according to the standard of one person/room, regardless of the place of work;

Business trips to districts and cities under centrally-run cities and cities that are type I urban areas of provinces: For Deputy Ministers and leaders with a position allowance coefficient from 1.25 to 1.3, the room rental price is 1,200,000 VND/day/room according to the standard of one person/room; For the remaining subjects, the room rental price is 1,000,000 VND/day/room according to the standard of 2 people/room.

Business trips to the remaining regions: For Deputy Ministers and leaders with position allowance coefficients from 1.25 to 1.3, the room rental price is 1,100,000 VND/day/room according to the standard of one person/room; For the remaining subjects, the room rental price is 700,000 VND/day/room according to the standard of 2 people/room.

For commune-level cadres who regularly have to go on mobile business trips for more than 10 days/month; cadres of other agencies and units who regularly have to go on mobile business trips for more than 10 days/month (such as: Clerks; transaction accountants; forest rangers who inspect forests; cadres of prosecution agencies who investigate, inspect, verify, serve documents and other tasks that require regular mobile business trips); depending on the subject, characteristics of the work and financial capacity, the head of the agency or unit shall prescribe a fixed monthly business trip allowance for people on mobile business trips to support parking and gasoline costs at the rate of VND 500,000/person/month and must be stipulated in the internal spending regulations of the unit.

Business trip allowance for officials, civil servants and public employees in Nghe An

(Baonghean.vn) - At the 5th session, term XVII, the Provincial People's Council voted to pass a Resolution on regulating a number of levels of business trip expenses and conference expenses in Nghe An province.