Be careful when choosing an invoice printing software provider.

Mr. Nguyen Van Phung, Deputy Director of the Tax Policy Department, Ministry of Finance, said that when choosing a software provider for printing, managing or issuing invoices, businesses should consider carefully to choose a reliable unit.

Speaking at a training conference to implement Decree No. 51/2011/ND-CP on printing and issuing financial invoices for foreign-invested enterprises, held on May 30 in Hanoi, Mr. Nguyen Van Phung said that currently there are a number of typical software providers nationwide.

Illustration: Internet

The first are enterprises specializing in technology; the second are software suppliers with practical experience (accounting...); the third are intermediary enterprises (hiring both technology and business). Therefore, depending on the requirements of the enterprise, the unit should choose a suitable service provider.

At the conference, the attending experts also said that when choosing an invoice software provider, businesses need to pay attention to the supplier's partners because to operate and run the invoice software smoothly, there must be good infrastructure and stable transmission lines. In addition, this unit also needs to have enough capacity to secure data for the business.

Many experts have also made important recommendations when implementing self-printing of invoices, such as using only one computer for accounting and printing invoices; clearly decentralizing and assigning tasks to determine responsibility for printing and issuing invoices.

Enterprises choose printing software that ensures connectivity and security with all work steps such as: self-printing decision; creating invoices and printed invoice templates; invoice issuance notification; invoice creation and printing; invoice usage management.

In case of necessity, enterprises should send a written request to the supplier to support invoice verification. In that case, the software supplier is responsible for coordinating with the local tax authority where the invoice is issued to support enterprises in authenticating the invoice; at the same time, it is recommended to use the application to look up absconding tax codes and invoices that are no longer legally valid.

According to VNA