Supervision of Notary Office activities in Dien Chau

(Baonghean.vn) - Morning of September 17,in Dien Chau district,The monitoring delegation of the Provincial People's Council's Legal Committee had a working session to monitor the operations of Notary Office No. 2 of the province.

Supervise public reception work at Notary Office No. 2.

Notary Office No. 2 was established and started operating in 2003. The operation of the notary office has helped reduce the burden on the units receiving people to process documents and petitions of communes and districts in the region. Since officially coming into operation, the unit has complied with the provisions of the law on notarization of transaction contracts and translations: Strictly implementing the Notary Law, other Laws, codes and related documents.

During the notarization process, the staff of Notary Office No. 2 did not let citizens wait long. The public posting of notarization procedures and fee levels were carried out clearly and completely, making it convenient for individuals and organizations to follow.

Review the documents in the archive.

However, the notary office still does not have database software to exploit and provide data information on contracts and transactions related to real estate. Notary officers still perform manually through confirmation channels at wards, communes, towns and databases to prevent.

Overview of the working session.

In the process of notarizing procedural documents, the notary office still faces difficulties in certifying some procedural documents related to land such as certificates of land use rights, house ownership rights and assets on land that have not been registered for property ownership, so in the process of notarizing transaction contracts, the part of assets attached to land is still left open, so there is a high possibility of disputes and risks.

Ms. Thai Thi An Chung - Deputy Head of the Legal Committee of the Provincial People's Council said that Notary Office No. 2 needs to clearly state the difficulties in the process of notarizing procedures and documents.

During the monitoring session, the members of the delegation learned about a number of issues related to the exploitation of information to know the legal status of the contract subjects in the area and the practical difficulties of this work. The solutions that the unit has implemented to overcome the difficulties in correctly identifying the family members who have rights to the property at the time of performing contracts and transactions. Whether or not there is a situation where citizens go to the office without the right to notarize. The issue of providing notarization services outside of working hours is also of interest to the members of the delegation.

Mr. Bui Thai Tho - Head of Notary Office No. 2 provided more information about the operating situation and difficulties in performing duties.

Mr. Tran Nhat Minh - Deputy Chief of Office of People's Council and National Assembly Deputies expressed his opinion on the issue of providing notary services outside working hours.

Through the monitoring session, the staff of Notary Office No. 2 also recommended that the agencies related to the registration of property ownership rights attached to land should strengthen propaganda, guidance and create favorable conditions for people in registering property ownership rights, so that notarization can be carried out more smoothly, avoiding disputes and risks in performing duties.

Continuing the supervision of notary offices located in Dien Chau district, on the afternoon of September 17, the Supervisory delegation including the Legal Committee of the People's Council and the National Assembly Delegation in coordination with the Department of Justice had a working session to supervise the operation of Phu Dien Notary Office - Dien Chau district.

The monitoring delegation worked at Phu Dien Notary Office.

Phu Dien Notary Office was established in 2011 to reduce the workload for Notary Office No. 2I in the area. Since its official operation, Phu Dien Notary Office has always updated legal documents related to notarization, authentication and ensuring notarization in accordance with the law. The work of preserving and archiving records at Phu Dien Notary Office is done scientifically, so data information on contracts and transactions related to real estate has been provided quickly. All records that the office has authenticated in the past have not been disputed in court.

Mr. Phan Duc Quang - Head of Phu Dien Notary Office informed about the office's operations from the time of its inception until now.

During the monitoring process, the monitoring team noted shortcomings such as the lack of a file index, no documents to prove the owner's right to own or use the property. The notarization of the mortgage contract appendix was not in the correct format, instead of the item name being "Amendment and supplement document", it was titled "Contract appendix". There was no decision by the Court declaring the loss of civil capacity, but the guardian of the person without civil capacity signed the contract; there was no price list of notarization fees. Regarding notarization fees, there were also some documents that were not in accordance with the regulations issued by the Ministry of Finance.

Mr. Cao Minh Thong - Head of the Notary Office of Dien Chau district acknowledged the achievements of the Dien Chau District Office in recent times and expressed concern about the appointment of a second notary at the office.

During the monitoring session, the members of the delegation raised some concerns about the Office's implementation of State tax obligations and the roadmap for recruiting new staff to meet the required tasks. Currently, a notary office must have two or more notaries, but from 2011 to now, the office has only had one notary. By 2017, according to the law, will the office be able to meet the staffing requirements?

Comrade Thai Thi An Chung - Deputy Head of the Legal Committee of the Provincial People's Council said that the office needs to complete a number of procedures to avoid mistakes in the future.

Through the monitoring session, the Notary Office also hopes that all levels and sectors will create conditions to soon complete the roadmap for appointing the second notary.

Thanh Nga