Strengthening inspection, supervision and risk prevention in the operations of the State Treasury

Recently, Nghe An State Treasury has focused on promoting the provision of online public services to carry out administrative reforms, creating favorable conditions for budget spending units and investors when transacting with the State Treasury.

Up to now, 100% of State Treasury administrative procedures are performed on online public services and 100% of State budget spending units transacting with the State Treasury of provinces, districts and towns in Nghe An province participate in level 4 public services.

The State Treasury's online public service has created favorable conditions and reduced travel time for units, reduced operating costs, and limited the forgery of signatures and seals of units because the records on the public service are signed and approved by the Chief Accountant and the Head of the unit with a digital signature, ensuring the confidentiality of payment information. At the same time, the public service provides information on the time and process of receiving records and controlling payments through statuses such as: "Rejected or received records"; "Processing records"; "Payed or refused payment"; "Rejected or received records", which has contributed to increasing transparency in controlling payment records of the State Treasury and thereby units proactively know the status and results of processing payment records of their units.

Through electronic public services, the State Treasury system ensures transparency in records, documents, and control contents, and gradually implements the electronic expenditure control process from pre-control to post-control. When switching from traditional transactions (direct transactions) to transactions in the public service environment, inspection and supervision work must be given special attention.

Mr. Dang Quang Thung - Head of the Inspection and Control Department of Nghe An State Treasury said: "With the goal of enhancing the position and role of inspection and control activities in performing the functions and tasks of the State Treasury and modernizing inspection, control and supervision work; building a professional inspection and control system to meet the requirements of innovation. From 2022, the leaders of Nghe An State Treasury assigned the Inspection and Control Department to strengthen the application of information technology on the basis of exploiting available data sources on application programs and data warehouses of the State Treasury. Gradually convert traditional inspection methods to remote inspection and supervision methods in electronic and digital environments; deploy supervision of professional activities of the State Treasury at the district level and 2 professional departments (State Accounting; Expenditure Control) to serve the work of assessing, controlling and preventing risks in State Treasury activities".

The State Treasury's supervision and inspection content focuses on the following criteria: Supervision during the stage of receiving and processing documents: "Delayed receipt of documents"; "Delayed payment of documents"; "Records refused to receive many times"; "Records refused to pay many times" to determine objective and subjective causes, attaching the responsibility of each transaction officer, chief accountant and the responsibility of the head.

Monitoring after the transaction is completed: Based on the data transferred by the Central State Treasury such as "Duplicate invoice payment" the cause may be due to the budget spending unit's negligence or mistake in collecting documents to send to the Treasury for payment or the budget spending unit intentionally creates duplicate invoices and documents to take advantage of appropriating budget money; "Difference in amount on the statement and payment documents" due to the budget spending unit creating and sending documents and payment documents through the State Treasury on public services with a difference in the total amount on the statement and the total amount on the documents; "Wrong payment to the beneficiary account" the cause is due to the transaction officer's negligence in completing the payment request document on the Tabmis program, the payment management subsystem, the wrong account compared to the paper document. All 3 cases above pose potential risks to the State Treasury, to the investor and the State budget spending units.

In 2023, the Nghe An State Treasury Inspection and Control Department conducted 12 remote monitoring sessions on public services. Thanks to the good implementation of the task of decentralization and strengthening the supervision of the reception and settlement of administrative procedure records in the work of controlling State budget expenditures through the State Treasury, the units under and directly under the Nghe An State Treasury have had positive changes, the number of records that were slow to receive, slow to pay, and repeatedly refused has decreased significantly; the content of the reasons for refusal to receive and refuse to pay is basically clearer, using the correct administrative and public service style.

On the other hand, expanding the content of supervision of expenditure control and payment accounting has contributed to strengthening discipline and order in performing public duties, improving the quality of customer service transactions, and promptly preventing risks in State Treasury operations.

Modernization, application of information technology and digital transformation are particularly important factors, determining the success of the State Treasury's Development Strategy. In the coming time, Nghe An State Treasury will continue to promote modernization, application of information technology, digital transformation in inspection, examination and supervision activities towards a lean, strong, modern inspection and examination team, meeting the requirements of financial - budget management and State Treasury operations"

Deputy Director of Nghe An Treasury Mr. Vinh Duc