Strengthening inspection, supervision and risk prevention in the operations of the State Treasury

Recently, Nghe An State Treasury has focused on promoting the provision of online public services to carry out administrative reforms, creating favorable conditions for budget spending units and investors when transacting with the State Treasury.

Up to now, 100% of State Treasury administrative procedures are performed on online public services and 100% of State budget spending units transacting with the State Treasury of provinces, districts and towns in Nghe An province participate in level 4 public services.

The State Treasury's online public service has created favorable conditions and reduced travel time for units, reduced operating costs, and limited the forgery of signatures and seals of the unit because the records on the public service are signed and approved by the Chief Accountant and the Head of the unit with a digital signature, ensuring the confidentiality of payment information. At the same time, the public service provides information on the time and process of receiving records and controlling payments through statuses such as: "Rejected or received records"; "Processing records"; "Payment or refused payment"; "Rejected or received records", which has contributed to increasing transparency in controlling payment records of the State Treasury and thereby units proactively know the status and results of processing their payment records.

Through electronic public services, the State Treasury system ensures transparency in records, documents, and control content, and gradually implements the electronic expenditure control process from pre-control to post-control. When switching from traditional transactions (direct transactions) to transactions in the public service environment, inspection and supervision work must be given special attention.

Mr. Dang Quang Thung - Head of the Inspection and Control Department of the State Treasury of Nghe An said: “With the goal of enhancing the position and role of inspection and control activities in performing the functions and tasks of the State Treasury and modernizing inspection, control and supervision work; building a professional inspection and control system to meet the requirements of innovation. From 2022, the leaders of the State Treasury of Nghe An assigned the Inspection and Control Department to strengthen the application of information technology on the basis of exploiting available data sources on application programs and data warehouses of the State Treasury. Gradually convert traditional inspection methods to remote inspection and supervision methods in the electronic and digital environment; deploy supervision of the professional activities of the State Treasury at the district level and 2 professional departments (State Accounting; Expenditure Control) to serve the assessment, control and prevention of risks in the State Treasury's activities".

The State Treasury's inspection and supervision content focuses on the following criteria: Supervision during the stage of receiving and processing records: "Records of slow receipt"; "Records of slow payment"; "Records of multiple refusals to receive"; "Records of multiple refusals to pay" to determine objective and subjective causes, assigning responsibility to each transaction officer, chief accountant and the responsibility of the head.

Monitoring after the transaction is completed: Based on the data transferred by the Central State Treasury such as "Duplicate invoice payment" the cause may be due to the budget spending unit's negligence or mistake in collecting documents to send to the Treasury for payment or the budget spending unit intentionally creates duplicate invoices and documents to take advantage of appropriating budget money; "Difference in amount on the statement and payment documents" due to the budget spending unit creating and sending documents and payment documents through the State Treasury on public services with a difference in the total amount on the statement and the total amount on the documents; "Incorrect payment to the beneficiary account" the cause is due to the transaction officer's negligence in completing the payment request documents on the Tabmis program, the management subsystem, the wrong account compared to the paper documents. All 3 cases above pose potential risks to the State Treasury, to investors and to State budget spending units.

In 2023, the Inspection and Examination Department of Nghe An State Treasury conducted 12 remote monitoring sessions on public services. Thanks to the good implementation of the task of decentralization and strengthening the monitoring of the situation of receiving and handling administrative procedure records in the work of controlling State budget expenditures through the State Treasury, the units under and directly under the Nghe An State Treasury have had positive changes, the number of records that were slow to receive, slow to pay, and repeatedly refused has decreased significantly; the content of the reasons for refusing to receive and refuse to pay is basically clearer, using the correct administrative and public service style.

On the other hand, expanding the content of supervision of expenditure control and payment accounting has contributed to strengthening discipline and order in performing public duties, improving the quality of customer service transactions, and promptly preventing risks in State Treasury operations.

Modernization, application of information technology and digital transformation are particularly important factors, determining the success of the State Treasury's Development Strategy. In the coming time, Nghe An State Treasury will continue to promote modernization, application of information technology, digital transformation in inspection, examination and supervision activities towards a lean, strong, modern inspection and examination team, meeting the requirements of financial - budget management and State Treasury operations"

Deputy Director of Nghe An Treasury Mr. Vinh Duc